Shulebora

KEMIS Export Guide

How to export learner data from Shulebora for KEMIS/NEMIS submission.

For: School Administrators

Before You Export

Ensure every learner has an accurate Unique Learner Identifier (ULI/UPI), date of birth, gender, class, stream, admission date and guardian contact — these map directly to KEMIS fields.

Confirm each learner's assessment index (KPSEA/KJSEA/KCSE index) is filled in where applicable, as KEMIS validates these for exam-class learners.

Exporting

Go to Students → KEMIS (or the KEMIS export action on the Students page) and select the class/stream or the whole school.

Click Export to download an Excel file with columns in the exact KEMIS order: ULI, Full Name, Date of Birth, Gender, Class/Grade, Stream, Admission Date, Parent/Guardian details, Special Needs, and Assessment indices.

Submitting

Open the exported file, review for blanks (especially ULI and guardian phone), then upload it directly to the KEMIS/NEMIS portal following your county's submission instructions.

Keep a dated copy of every export for your school's records in case KEMIS support needs to reconcile a submission.